1.0 STATEMENT OF POLICY

Any student wishing to withdraw from the University must contact the Vice President for Student Development (or the designee of the Vice President for Student Development). Full tuition is charged unless a formal withdrawal is completed. There are no exceptions to this policy.

No refund of tuition will be given for unapproved withdrawals.

No refund of tuition will be made to students dismissed for disciplinary reasons.

If a traditional undergraduate student formally withdraws during the semester, the following tuition will be charged:

• No charge during published Add/Drop Period
• 25 % of tuition is charged up to 7 days after Add/Drop Period**
• 50 % of tuition is charged up to 14 days after Add/Drop Period**
• On the 15th day after Add/Drop 100 % of tuition is charged

Graduate and Professional Studies (PS) students will receive a refund only if they formally withdraw during the Add/Drop Period.

In some cases a student must withdraw from the institution after the refund dates due to a significant financial or physical hardship. Such hardships may include but are not limited to the following:

• serious injury or illness;
• chronic illness;
• a medical issue of a family member in which the student has to become a part-time or full-time caretaker of that family member;
• a mental health condition
• a sudden or consistent lack of transportation
• a significant cost of living increase

If a student believes the student has experienced a significant financial or physical hardship, the student may choose to submit an appeal requesting that the student’s tuition and institutional aid be refunded at the 50% refund rate.  Such appeals must be made in writing, must be addressed to the Vice President for Business Affairs, and must include documentation supporting the reason for the hardship. Appeals must be emailed to studentaccounts@storesoo.com within 14 calendar days of the official withdrawal date.

Appeals will be presented to and reviewed by the Financial Appeals Committee to determine if the student meets the criteria for a significant financial or physical hardship and should be granted a 50% tuition refund. The decision of the Financial Appeals Committee is final.

No refunds are given on housing and meal charges.

**All Quincy University institutional aid awarded is adjusted accordingly by the same

percentages to calculate the net amount charged for tuition and aid. Federal and state aid is adjusted as required by law.

 

2.0 POLICY MANAGER AND RESPONSIBLE PARTY OR OFFICE

The Vice President for Business Affairs (or the designee of the Vice President for Business Affairs) is responsible for the management and interpretation of this policy. As appropriate, the Vice President for Business Affairs (or designee) should consult with the Provost and Vice President for Academic Affairs, the Vice President for Student Development, and/or the Registrar in the management or revision of this policy.

 

3.0 REVIEW SCHEDULE

Approved: June 2024

Next Review Date: October 15, 2029